Jobspromo

VACANCY ANNOUNCEMENT

The International Catholic Migration Commission (ICMC) is a Geneva-based international
humanitarian organization specializing in services to refugees, returnees, the displaced, and
migrants is looking for candidates for the post of:

Title : Receptionist
Classification : Local Hire - Jakarta
Location : Jakarta
Reports to : Administrative Manager
Start Date : As soon as possible
Contract : 3 months

Duties
1. Maintains professional appearance and demeanor at all times;
2. Answers and routes all incoming phone calls, takes and relays messages in a timely
manner;
3. Receives, logs, routes and files all incoming faxes;
4. Logs, sends and files all outgoing faxes;
5. Receives all incoming mail, distinguishes personal, official and confidential mail and
opens, logs and/or distributes accordingly;
6. Receives, logs and dispatches all outgoing mail;
7. Receives visitors to the office, greets and directs accordingly. Offers
snacks/refreshments appropriately;
8. Updates Contact Database regularly;
9. Writes/ Prepares letters and faxes as required.
10. Translates documents/ letters/ faxes as required;
11. Makes sure that Office and Kitchen Supplies are kept securely and well supplied
regularly; Purchase Office equipments/ furniture as advised by the Administrative
Manager;
12. Makes sure that the office is well maintained; liaises with repairmen for ICMC’s
facilities and office equipment such as PABX, photocopier, paper shredder, etc.;
13. Coordinates vehicles movement and assigns tasks to drivers; checks vehicle logbooks,
verifies statement of accounts submitted by drivers;
14. Assists in preparing payment requests for bills (electricity, landline/mobile phones,
newspapers, AQUA, etc.);
15. Liaises with courier agents in delivering document/ goods for all ICMC’s staffs;
16. Notifies any security issues to the administrative manager;
17. Perform other duties as required.
We serve and protect the needs of uprooted people: refugees, internally displaced persons
and migrants regardless of faith, race, ethnicity or nationality. We advocate for rights-based
policies and durable solutions through a worldwide network of member organizations.
Qualifications
• Minimum secretarial diploma or equivalent;
• At least two years relevant work experience (preferable in INGO);
• Fluency in English and Bahasa;
• Excellent Communication Skills;
• Capable of discreet work with confidential information;
• Computer literacy and familiar with internet application;
• Mature, self motivated and able to work with a team and independently

All applications with CV (including 3 references) and cover letter should be typed in
English and e-mailed to: ginting@icmc. net.
Application deadline: March 3rd, 2009
Please put the job reference on the subject of the e-mail and please include details of current
post and remuneration and details of referees.
Given the high number of applicants, only short-listed candidates will be contacted.
Telephone call will not be entertained.
------------ --------- --------- --------- --------- --------- -
ICMC selects employees based solely on experience and merit regardless to race, ethnicity, creed, religion, or
social standing. ICMC adheres to international humanitarian standards and laws governing the work of
INGOs in Indonesia and delivers services based solely on the need of affected and with regard to no political
or religious considerations.

-- Jobspromo --